An intelligent interview coordination platform that eliminates the tedious back-and-forth of scheduling interviews by automatically finding optimal times that work for all participants.
SAFEBOX streamlines your entire interview coordination process through intelligent automation and seamless integrations.
Integrate SAFEBOX with your organization's calendar infrastructure in minutes. The platform connects seamlessly with Google Calendar, Microsoft Outlook, and Office 365 through secure OAuth authentication. Grant read and write permissions to enable real-time availability checking and automatic calendar event creation. SAFEBOX respects your existing calendar permissions and privacy settings, only accessing the information necessary for interview coordination.
Configure your interview process stages, requirements, and preferences. Define sequential interview rounds, specify required interviewers for each stage, set panel composition requirements, establish timing preferences, and configure notification templates. SAFEBOX learns from your patterns and continuously optimizes scheduling based on what works best for your organization.
When a candidate is ready to schedule, trigger SAFEBOX coordination either manually through the dashboard or automatically via ATS integration. The system immediately begins analyzing availability across all required interviewers, identifying optimal time slots, and preparing scheduling options. You can trigger coordination for individual interviews or batch schedule multiple candidates simultaneously.
SAFEBOX generates a personalized scheduling link and sends it to the candidate via email. The candidate clicks the link to access a mobile-friendly booking portal showing available time slots in their local time zone. All displayed times have been pre-verified as available for all required interviewers. The candidate simply selects their preferred time, and confirmation happens instantly.
Once the interview is confirmed, SAFEBOX handles everything automatically. Calendar invitations are sent to all participants with complete interview details, video conferencing links, candidate resumes, and interview guides. The system manages a customizable reminder sequence leading up to the interview. If conflicts arise or rescheduling becomes necessary, SAFEBOX automatically finds alternative times and notifies everyone involved.
SAFEBOX tracks comprehensive metrics throughout your interview process, providing insights into time-to-schedule, interviewer participation rates, candidate drop-off points, no-show rates, and scheduling bottlenecks. The system learns from historical data to continuously improve scheduling suggestions, optimize interviewer assignments, and enhance the candidate experience. Export detailed reports to demonstrate the impact of automation on your hiring efficiency.
SAFEBOX adapts to your unique hiring scenarios, from high-volume recruiting to executive searches.
Schedule hundreds of campus interviews during peak recruiting season without overwhelming your coordination team. SAFEBOX batch-processes candidate availability, assigns interviewers based on expertise and availability, and manages back-to-back interview schedules efficiently. The system prevents interviewer burnout through intelligent load balancing and ensures every candidate receives timely scheduling.
Coordinate complex executive interview processes involving multiple board members, C-suite executives, and external advisors across different time zones. SAFEBOX handles the intricacies of senior-level scheduling, including confidentiality requirements, off-hours availability, and multi-day onsite visits with dinners and facility tours.
Assemble the right mix of technical expertise for engineering and product role evaluations. SAFEBOX matches candidates with interviewers who have relevant technical skills, ensures diversity in panel composition, and coordinates simultaneous availability for 4-6 busy engineers. The system distributes interview guides and technical assessment materials automatically.
Schedule interviews across multiple continents and time zones without manual conversion headaches. SAFEBOX automatically finds times that work for interviewers in San Francisco, New York, London, and Bangalore, while prioritizing reasonable working hours and distributing the burden of early/late interviews fairly across team members.
Manage sequential interview rounds that progress candidates from phone screen through technical assessment to final round. SAFEBOX automatically schedules the next round upon successful completion of the previous stage, maintains momentum throughout the process, and provides candidates with visibility into their interview journey.
Orchestrate comprehensive onsite interview days with 5-6 back-to-back sessions, lunch with the team, facility tours, and breaks. SAFEBOX coordinates room bookings, manages interviewer handoffs, schedules appropriate breaks, and ensures candidates have a structured yet comfortable experience throughout the day.
SAFEBOX connects seamlessly with your existing recruiting technology stack.
Full read/write access to Google Workspace calendars. Automatic event creation, conflict detection, and real-time availability sync.
Native integration with Microsoft Outlook and Exchange. Support for organization-wide calendars, room booking, and Teams meeting generation.
Comprehensive Office 365 integration including calendar access, global address list lookup, and enterprise security compliance.
Automatically generate unique Zoom meeting links for every interview. Includes passcode protection, waiting room settings, and custom branding.
Native Teams meeting creation integrated with Office 365 calendars. Includes dial-in numbers, lobby controls, and enterprise security.
Seamless Google Meet link generation for Workspace users. Automatic calendar integration and cross-platform compatibility.
Bidirectional integration with Greenhouse ATS. Automatic candidate data sync, interview status updates, and workflow triggers.
Native Lever integration for candidate pipeline management. Automatic interview scheduling triggers and feedback collection coordination.
Enterprise-grade integration with Workday Recruiting. Support for requisition management, candidate tracking, and compliance reporting.
RESTful API and webhook support for custom ATS integrations. Comprehensive documentation and developer support for bespoke connections.
Real-time Slack notifications for interview confirmations, reminders, and updates. Channel-based coordination for recruiting teams.
Enhanced email delivery through Gmail integration. Branded templates, delivery tracking, and open rate analytics.
Native Outlook email integration for Microsoft-centric organizations. Enterprise-grade security and compliance.
Build custom integrations and workflows with the SAFEBOX API. Our comprehensive RESTful API provides programmatic access to all scheduling functionality, enabling you to embed interview coordination directly into your existing tools and processes.
// Schedule an interview via API
const response = await safebox.interviews.create({
candidate_id: "cand_abc123",
interview_type: "technical_panel",
required_interviewers: [
"int_sarah_chen",
"int_mike_rodriguez",
"int_jessica_wang",
"int_david_kumar"
],
duration_minutes: 90,
buffer_minutes: 15,
video_platform: "zoom",
send_candidate_link: true,
reminder_schedule: ["1_week", "1_day", "1_hour"]
});
console.log(`Booking link: ${response.booking_url}`);Gain deep insights into your interview scheduling efficiency and continuously optimize your hiring process.
Track how quickly interviews are scheduled from the moment a candidate becomes ready. Identify bottlenecks in your process and measure the impact of automation on scheduling velocity. Average time-to-schedule typically decreases by 65% after SAFEBOX implementation.
Monitor how interview load is distributed across your team. Identify overburdened interviewers at risk of fatigue and underutilized team members who could take on more interviews. SAFEBOX load balancing ensures fair distribution and prevents burnout.
Measure the effectiveness of your reminder sequences in reducing no-shows. Track no-show rates by interview stage, time of day, and candidate source. Automated reminders typically reduce no-shows by 78% compared to manual coordination.
Collect and analyze candidate feedback on the scheduling experience. Track metrics like ease of scheduling, communication clarity, and overall satisfaction. Use insights to continuously refine your candidate experience and employer brand.
Quantify the ROI of automation by tracking hours saved in interview coordination. Measure reduction in email exchanges, phone calls, and manual calendar management. Organizations typically save 150+ coordinator hours per month with SAFEBOX.
Automatically detect scheduling bottlenecks caused by interviewer availability constraints, time zone conflicts, or process inefficiencies. Receive actionable recommendations for resolving bottlenecks and improving throughput.
Enterprise-grade security and privacy controls to protect your sensitive hiring data.
All data encrypted at rest using AES-256 encryption and in transit using TLS 1.3. Encryption keys managed through industry-standard key management systems with automatic rotation.
Secure authentication using OAuth 2.0 with support for single sign-on (SSO) via SAML 2.0 and OpenID Connect. No password storage, leveraging existing identity providers.
Granular permission management with customizable roles and access levels. Control who can view candidate data, schedule interviews, and access analytics at organizational and team levels.
Complete audit trail of all system activities including user actions, data access, configuration changes, and API calls. Tamper-proof logs retained for compliance requirements.
Independently audited and certified for SOC 2 Type II compliance, demonstrating our commitment to security, availability, processing integrity, confidentiality, and privacy.
Full compliance with GDPR, CCPA, and other data privacy regulations. Data processing agreements available, with built-in tools for data subject access requests and right to deletion.
Ongoing penetration testing and vulnerability assessments by third-party security firms. Bug bounty program for responsible disclosure of security issues.
Choose where your data is stored with availability in US, EU, UK, and APAC data centers. Supports data localization requirements for regulated industries and jurisdictions.
Each customer's data isolated in separate database instances with logical and physical separation. No cross-tenant data access, ensuring complete data privacy.
SOC 2 Type II
GDPR Compliant
CCPA Compliant
ISO 27001
Transform your interview coordination process with intelligent automation. Schedule a personalized demo to see how SAFEBOX can eliminate scheduling complexity and accelerate your hiring.
Schedule interviews in 1.2 days instead of 3.5 days
Eliminate manual email exchanges and calendar management
Automated reminders reduce candidate no-show rate to 2.3%
4.8/5.0 average satisfaction with scheduling process
(253) 230-4158
trysafebox.com
7911 Berger Ave
Playa Del Rey, CA 90293